Note that the rate for basic hiring of floor space covers the right to exhibit, not any shell scheme, furniture or carpeting. A 50 % surcharge will be added for stands with two storeys.

Stand sizes

Stand sizes vary from 9 to 100 m2.

Exhibitor

Each company will have two free exhibitor registrations per 9 sqm.

Registration

The exhibitor registration fee is € 100 per person when registering more exhibitors than what is included with the hiring of floor space. Due to security regulations, all personnel must be registered and wear official badges at all times. Exhibitor registrations are only possible if your company exhibits at EWMA 2008. Please register all exhibitors online at www.ewma.org/ewma2008.

Rental of furniture, shell schemes etc

Rental of furniture, technical equipment, flowers and so forth is managed by the conference centre -AIP Congressos. The following order forms are used for this purpose: EWMA2008-I_Order_Form_Electrical_Services
EWMA2008-II_Order_Form_Technical
EWMA2008-III_Order_Form_Telecomunications
EWMA2008-IV_Order_Form_Parking_Services
EWMA2008-V_Order_Form_Audio_and_Video
EWMA2008-VI_Order_Form_Flowers_and_Plants
EWMA2008-VII_Order_Form_Hostesses
EWMA2008-VIII_Order_Form_Furniture
EWMA2008-IX_Order_Form_Stand_Cleaning
EWMA2008-X_Order_Form_Catering
EWMA2008-XI_Order_Form_Goods_Handling

Deadline for ordering furniture and so forth from the AIP congressos is April 25.

Building height

The maximum building height is 4 metres, unless other arrangements are made and depending on the chosen position. Please contact the Conference Secretariat for details on your chosen stand space or see the exhibition blueprints at the web page, www.ewma.org/ewma2008.

Loudspeakers

It is not allowed to use loudspeakers or any activity outside the own stand without acceptance from the conference secretariat. Please contact the conference secretariat if you are planning to use loudspeakers at your stand.

Floor plans

Actual floor plan, updated 25 Feb 2008

Exhibition Build up

Tuesday 13 May, 08.00 - 22.00 Personnel from the Conference Secretariat and the official exhibition company will be present.

Break down

Please observe that break down cannot start before the end of the last break 14.30 Friday 16 May and that it has to be finished before Friday 16 May at 22.00.

Shipment

Shipping Address

RNTRANS WAREHOUSE
Rua Pereira Henriques nr. 5
Poço do Bispo – 1900 –790 LISBOA
Opening Hours – 09:00-12h30 & 13:30-18:00

Case Marking
Full set of packages should be marked as follows:
Event: EWMA 2008 C/o RNTRANS- Actividades transitárias ,S.A
Exhibitor Name:
Exhibitor Booth No.:
Stand Nr:
Hall: Pavilhão 2
Case number:
Total nr:

Please note different case marking for conference bag material below!

Contact Person
Miguel Macara
Tel: + 351 21 324 62 00 fax: + 351 21 324 6211
E-mail:fairs@rntrans.pt
09:00-12:00 & 14:00-18:00

Please contact Miguel Macara in order to discuss all details for your shipment.

For further information please see the pricelist and shipping instructions.

Pricelist
shipping instructions

Conference bag

No. of inserts in the conference bag
One insert per exhibition and one insert per symposium (if booked) For additional inserts please contact the Secretariat The conference bag is distributed to all participants.

Number of pieces

Please forward 2.200 pieces of each insert. Any surplus material will be delivered at your stand before the conference opens.

Deadline

Deadline for handing in conference bag material is 29 April 2008. This means that the material must arrive at RNTRANS no later than 29 April unless another agreement has been made with RNTRANS or the conference secretariat.

Address

Shipping Address
RNTRANS WAREHOUSE
Rua Pereira Henriques nr. 5
Poço do Bispo – 1900 –790 LISBOA
Opening Hours – 09:00-12h30 & 13:30-18:00


Please mark the boxes with the conference bag material unmistakably with:

EWMA 2008 CONFERENCE BAG

NB - Make sure to send the conference material separate from any other forwarded material for your booth.

Identification

In order to be able to guarantee that material forwarded for the conference bag is included in the bag, please forward a PDF file of the material to the ewma@ewma.org. This makes the identification of the material for the conference bag is straightforward. Please do send this material separate from any booth material, mark it clearly “for conf. bags”, send an email when you forward it and check that you have received an email from us that we have received your conference bag material. The conference accepts no responsibility for including the material in the conference bags if these procedures are not followed.The conference accepts no responsibility for including the material in the conference bags if these procedures are not followed.